PRIVACY POLICY

Horsham Dancers Club Privacy Policy

This privacy notice tells you what to expect when Horsham Dancers Club collects personal information.

Horsham Dancers Club are committed to protecting your personal information in accordance with the original Data Protection Act 1998 and the General Data Protection Regulations (GDPR) effective from May 2018. We are committed to providing a safe environment for all our members, candidates, employees and everybody who comes into contact with us, both physically and virtually (online). This Privacy Statement refers to the use of any personal information provided to us online or via forms, telephone, email exchange, letters or correspondence.

Whenever you provide such information, we are legally obliged to use your information in line with current legislation concerning the protection of personal information.

Horsham Dancers Club website may occasionally contain hyperlinks to websites owned and operated by third parties. These third party websites have their own privacy policies, and are also likely to use cookies, and we therefore urge you to review them. We do not accept any responsibility or liability for the privacy practices of such third party websites and your use of such websites is at your own risk.

What information does Horsham Dancers Club hold about me?

When you join Horsham Dancers Club, make an enquiry or enter a competition organised by us, we may collect and store personal information about you. This can consist of information such as your name, email address, postal address, telephone or mobile number, date of birth, and payment details. By submitting your details, we assume consent to use it for administrative purposes to enable us to provide you with the services you have requested and provide information regarding other services we offer which we think may be of interest to you.

Members

We collect contact details, membership details and relevant qualification details in order to provide membership services. This includes, but is not limited to, the administration of joining and renewals, distribution of newsletters, course information, examination information, and other upcoming events.

Non-Members including Competitors

We collect contact details of any enquiries made either via our website, by direct email, by telephone or provided on competition entry forms in order to provide the service you have requested. This includes, but is not limited to, the administration of competitions and events, the distribution of newsletters, course information, dance evenings and other upcoming events.

Examination Candidates

We collect and hold information of all members and non-members to administer the taking of qualifications and issuing of certificates to successful candidates. We will hold the certificate information indefinitely so that we can confirm it is genuine to any interested party.

Members and non-Members under the age of 18

If you are aged under 18 and you provide us with information on an application form (online or printed), your parent(s)/guardian(s) permission will be required.

Data Retention

We retain all information in relation to our members and non-members unless you instruct us to delete the same. Once a membership lapses, we retain sufficient information to identify the previous member should the lapsed member wish to re-join.

Horsham Dancers Club relies on legitimate interest as the legal basis for retaining this information.

What are cookies?

Cookies are text files that websites place on your own computer to store information specific to you. Horsham Dancers Club website may from time to time use cookies.

How will you use my personal information?

We will use your personal information for a number of purposes including

• To provide you with information about our products, services and activities and to deal with your requests and enquiries.
• For "service administration purposes", which means that we may contact you for reasons relating to the service you have requested.
• To contact you about any changes to classes, examinations and other upcoming events and other external activities.
• To remind you of important dates, deadlines and new services.
• In relation to any correspondence we receive from you or any comment or complaint you make about our services.
• To provide relevant information to Third Parties.

As and when we need to use your personal information for reasons other than the ones specified above, we will ensure that we notify you first. You will be given the opportunity to withhold or withdraw your consent for the use of your personal information for purposes other than those listed above.

By submitting your details, we assume consent to use it for administrative purposes to enable us to provide you with the services you have requested.

Third Parties

Horsham Dancers Club are under an obligation to share some of your personal information with third parties.

When entering candidates for examination we provide personal information to Teacher Organisations such as National Association of Teachers of Dancing (NATD) and UKAdance (UKA). You can view their Privacy Policy on their websites.

We publish the results of competitions online which can be viewed by any member of the general public, along with members of other interested organisations. Championship report forms are submitted to the British Dance Council (BDC). By entering into a competition, you agree to this information being accessed by Third Parties.

We do NOT sell your data, and do NOT buy data from third parties.

How long will Horsham Dancers Club keep my personal information for?

We keep the information we hold about you indefinitely unless you ask us to delete it.

Where is the information stored?

We use a variety of procedures and secure technologies to help protect your personal information from unauthorised access, use or disclosure. We store personal information you provide on computer systems which have carefully controlled access and which are located in secure facilities. We also keep paper records which are kept in a secure, controlled environment.

The security measures described above ensure that all reasonable steps are taken to protect your personal information. However, the nature of the Internet means that an absolute guarantee of security cannot be offered, and, as with all Internet transactions, you should be aware that there may be a small security risk when disclosing information online.

Can I find out what personal information Horsham Dancers Club holds about me?

You have the right to access certain personal information held about you.

If you wish to make a Data Subject Access Request, please contact horshamdancersclub@gmail.com

Contacting us about this Privacy Statement

If you any questions or comments about this Privacy Statement please e-mail horshamdancersclub@gmail.com